Exxat for PT/PTA Program Management

Exxat for PT/PTA Programs

Manage Your Entire Physical Therapy Program with One Unified Solution

Manage clinical placements, track competencies, and streamline operations across your PT/PTA program.

Powering Every Aspect of PT/PTA Education

Powering Every Aspect of PT/PTA Education

• Clinical Site Partnerships
• Clinical Placements
• Curriculum Mapping
• Skills & Competency Tracking
• Outcomes & Reporting
• Student Readiness

95%

Savings in time spent on administrative tasks when managing your field experience through Exxat.

355+

Physical Therapy and Physical Therapist Assistant programs use Exxat to manage clinical experiences.

>50%

More than 50% of students receive their first choice when matched using Exxat’s Placement Assist algorithm.

See Exxat Prism in Action

Purpose-built tools designed for PT programs and aligned with CAPTE standards.

Data Management

Track clinical sites' data, including CIs and SCCEs, contracts, requirements, and past placement history in one centralized system designed for PT programs.

Placement Assist

• Student Tracking
• Competency Management
• Accreditation Support

Exxat Prism Offerings in Detail

360° Physical Therapy Program Management

From curriculum mapping to clinical evaluations, Exxat centralizes and automates your program workflows.

Curriculum Mapping

Map course objectives and outcomes to CAPTE standards, Bloom’s Taxonomy, and program requirements. Identify gaps, redundancies, and misalignments quickly to stay prepared for accreditation reviews and curriculum planning.

Site Management

Centralize site data to track availability, contracts, relationships, and requirements. Log visits, manage clinical instructors, and maintain detailed records for better visibility and coordination across your clinical network.

March 1st Request

Automate slot requests with email workflows that let sites submit availability directly into your system. Eliminate spreadsheets, manual follow-ups, and fragmented communication with a single streamlined process.

Powerful Reports

Generate reports on student performance, placements, and clinical instructors, including CAPTE-aligned data. Access actionable insights quickly to support accreditation, program evaluation, and informed decision-making.

Student Preferences

Share available clinical slots with students and allow them to research and submit preferences directly. Capture and analyze inputs to create better matches between student goals and site opportunities.

Placement Assist

Set placement rules and let Exxat’s algorithm match students to sites based on preferences and availability. Review and adjust placements before finalizing for optimal outcomes.

Required Health Documents

Track and store student health requirements, including immunizations, certifications, and screenings. Enable Exxat’s review team to verify documents and communicate directly with students when needed.

Student Evaluations

Manage PT evaluations including CIET, PTMACS, and APTA forms, along with custom program forms. Enable easy completion through secure links—no logins or paperwork required.

Clinical Instructor Management

Maintain detailed CI and SCCE profiles with certifications and license data. Track expirations and run reports to ensure all instructor credentials remain current.

Saying Thank You

Recognize clinical instructors with automated thank-you emails and CEU certificates sent at the end of each clinical experience—quick, consistent, and meaningful.

Accreditation for PT/PTA Programs

Ensuring Compliance with Confidence

Physical therapy accreditation ensures programs meet rigorous standards for clinical education and patient care readiness. Exxat simplifies compliance and supports alignment with leading accrediting organizations.

CAPTE

CAPTE – Commission on Accreditation in Physical Therapy Education ensures quality and consistency in PT education programs through rigorous standards focused on curriculum, clinical education, and student outcomes.

The Exxat PT / PTA Workflow

Step: 1 Gather Clinical Site Availability

• Send automated slot request emails
• Sites enter availability via secure links
• Capture data centrally—no spreadsheets

Step: 2 Capture Student Preferences

• Share available clinical slots
• Enable site research on any device
• Collect preferences in one system

Step: 3 Optimize with Placement Assist

• Algorithm generates best-fit matches
• Apply custom program parameters
• Review and finalize placements

Step: 4 Confirm and Communicate

• Send system-generated notifications
• Share profiles, contacts, documents
• Track requirements and expectations

Step: 5 Track, Evaluate, and Report

• Collect APTA, CIET, PT MACS forms
• Log midterm and final evaluations
• Send CEU certificates, run reports

Trusted by Leading Academic Institutions & Programs

Oregon State University

Exxat filled all 74 of our vacant residency positions while our actual match process did not.

Kaitlyn Schlueter, PT, DPT, SCS Sports PT Program Director, Oregon State University

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The Exxat Advantage

Exxat Prism seamlessly integrates clinical placements, site management, and student tracking into your PT/PTA workflows. It eliminates manual processes and improves visibility across your program.

With centralized data, automated workflows, and real-time insights, you gain control over clinical operations—from placement planning to program outcomes.

Streamlined its clinical placements, reduced administrative burden, and improved reporting efficiency with Exxat.

Frequently Asked Questions

• How does Exxat Prism save time for Physical Therapy programs?
  Exxat automates clinical placements, compliance tracking, evaluations, and reporting, reducing manual administrative work and allowing faculty to focus on student learning and clinical readiness.
• Is Exxat secure for student and site data?
  Yes, Exxat uses advanced security protocols to protect student records, clinical site data, and documentation, ensuring compliance with institutional and regulatory data privacy standards.
• Can students track their placement progress?
  Yes, students can access real-time updates, upload documents, track placement status, and view site details through their personalized Exxat dashboard anytime.
• Is training provided for PT programs?
  Exxat offers comprehensive onboarding and training to help faculty, coordinators, and clinical instructors effectively manage placements, compliance, and evaluations.
• How does Exxat manage clinical site availability?
  Exxat automates site outreach and availability tracking, allowing clinical partners to submit openings directly, eliminating manual follow-ups and improving coordination.
• What reports can PT programs generate?
  Generate CAPTE-aligned reports, track student outcomes, monitor clinical performance, and analyze program data with powerful, pre-built reporting tools.
• What is the My-Request feature?
  Students can suggest new clinical sites, upload required documents, and submit placement requests for approval, improving engagement and placement flexibility.

Ready to Elevate Your Physical Therapy Program?

Discover how Exxat Prism simplifies clinical placements, ensures compliance, and supports accreditation success, so you can focus on preparing practice-ready PT professionals.