A Compliance Service that’s Efficient, Accurate, and Always on Track.

Student compliance documents collected, reviewed and approved for you.

Powering Compliance from Admission to Graduation

Exxat Approve centralizes the collection, review, and approval of compliance documents—from flu shots to drug screens—so students, programs, and clinical sites stay aligned with ever-evolving regulatory standards.

Available as an add-on to Exxat Prism, Exxat Approve service reduces administrative work and ensures students are ready for placement.

10M+

Documents Reviewed

100K+

Active Students on Approve

770+

Health Science Programs

50+

Medically Trained Professionals

Take Compliance Off Your Plate.

Exxat Approve is a delegated compliance solution that saves your team hours of manual work, giving you real-time visibility into data. We manage the entire process, so you can focus on what matters most.

24/7 Support

Get expert assistance whenever you need it. Ensure uninterrupted learning and administrative continuity.

Student-led Submission

Students log in and upload their own documents directly.

Student Outreach

We directly notify the students when their submissions don’t meet requirements.

Custom Timelines

Tell us key dates & deadlines, and we’ll keep everything on track.

Admin Oversight

View easy-to-access reports and get updates while we manage the process.

Everything You Need for Hassle-Free Compliance

Track immunizations, certifications, drug screens, and background checks—without the paperwork chaos.

Effortless Compliance with Exxat Approve

• Documents reviewed by medical professionals for accuracy and compliance
• Seamless integration with trusted screening and training partners
• Automatic emails and in-app alerts keep everyone informed

Background Checks & Drug Screens

• Order background checks and drug screens directly through our portal
• Results are auto-uploaded to student profiles—no manual steps needed
• Quick, seamless process with no extra intervention required

HIPAA & OSHA Trainings

• Complete accredited, current HIPAA and OSHA training directly on our platform
• Certificates are auto-integrated into student records
• Seamless compliance tracking with no extra steps

Seamless Compliance Management in 3 Simple Steps

We handle each step—from student uploads to final approvals—so you stay stress-free.

Initial Setup Student Document Collection

Stay on track from day one

• Customized timeline planning tailored to your program
• Expert-led setup of document requirements and submission guidelines
• Students easily upload required items like immunizations, certifications, and background checks

Real-Time Communication & Expert Review

Fast, accurate, and transparent

• Documents are reviewed within 24–48 hours of submission
• Automated status updates and email alerts keep students informed
• Student queries resolved quickly by our experts via chat or email

Ongoing Compliance Monitoring, Reporting & Support

Peace of mind, year-round

• One-click compliance reports and secure sharing with clinical sites
• Annual requirement reviews built into your workflow
• Continued support for updates, renewals, or long-term tracking

Frequently Asked Questions

What is Exxat Approve, and how is it different from standard compliance tracking systems?

Exxat Approve is a full-service compliance review solution—not just a tracking tool. Our team of medical professionals reviews student compliance documents like immunizations, certifications, and screenings based on your program’s guidelines. Documents are reviewed within 24–48 hours of upload, reducing delays and minimizing workload for your staff.

How does Exxat Approve manage student compliance documents and immunizations?

Students upload required documents through a secure portal. Our trained reviewers verify each item against your program’s criteria. If corrections are needed, students receive clear instructions, and they can reach our team via live chat or email for quick resolution.

What kind of documents can be tracked using Exxat’s immunization tracking system?

Approve supports a wide range of requirements, including flu shots, TB tests, BLS/CPR certifications, drug screens, and more. Automated reminders and secure dashboards keep programs ahead of deadlines and ensure full immunization compliance.

Can Exxat Approve track background checks and drug screenings?

Yes. Background checks and drug screenings are integrated into Exxat. Students can request screenings within the platform, and results automatically populate their compliance profile, with reminders and status updates to keep them on track.

Can Exxat Approve track immunizations and certifications for students?

Absolutely. Students upload their immunization records and certifications through our secure portal. Each submission is verified through our immunization review service, ensuring records are accurate and up-to-date for clinical placements or admissions.

How can schools or students share compliance documents with clinical sites?

The “Share Profile” feature lets users generate a secure link that remains active for a specified duration. Any updates made during that time automatically reflect for the recipient.

Can schools restrict faculty access to sensitive compliance documents?

Yes. By enabling the “sensitive” flag, only authorized personnel can view those documents. Others see only status and dates, ensuring privacy without losing oversight.

How do due dates work for students in rolling admissions?

Requirement due dates can be customized for each student—even within a single cohort. Administrators update dates directly from the summary page, offering full flexibility for rolling-admission scenarios.

Can schools or Exxat send reminders and notifications to students about compliance?

Yes. Students receive automated reminders with clear guidance on next steps, helping them stay compliant while reducing the need for administrative follow-up.

Does Exxat Approve support compliance tracking for faculty members, too?

Yes. Exxat provides faculty compliance tracking with the same functionality as for students, including managing licensure, training, and other documents. Contact our Sales team at sales@exxat.com or sales.exxat.com to enable this feature.

Trusted by Leading Academic Institutions & Programs

“Exxat Approve made the complicated process of organizing, gathering, and improving the clinical requirements manageable and efficient.”

Dr. Lynn Fitzgerald, PT, DPT, MED

Director of Clinical Education, University of Pittsburgh Doctor of Physical Therapy Program

The Exxat Advantage

The Exxat ecosystem simplifies clinical and experiential education for schools, supports sites in building a strong talent pipeline, and empowers students throughout their journey.

With Exxat Approve, compliance becomes one less thing to worry about. It keeps your program on track with less effort and greater confidence—reducing delays, improving accuracy, and giving you complete visibility.